In this article, I'll show you the basics you need to know to start utilizing this powerful and flexible feature in your Word documents.

Using Word's interface to insert fields is great while you're learning or if you don't remember all of a field's options.

You can also manually insert fields to automate aspects of your document, such as merging data from a data source or performing calculations.

word fields not updating-29

Here is an example below: The problem occurs when you have “cross-references” (or more accurately, “fields”) such as figure numbers or chapter numbers.

When these fields are updated (such as when printing or when performing Ctrl-A/F9) they appear as if they were deleted and re-added.

Doing so takes a bit of practice, so don't be discouraged if you find this process a bit awkward at first: You can also enter the field code (the text) first, select it, and press Ctrl F9 to enclose the text in field braces. Note: Don't try to enter a field by typing brace characters from the keyboard; it won't work.

When entering a field manually, you press F9 to generate and display its results.

You are more likely to encounter fields in documents that were created in an earlier version of Word.

For detailed information about inserting and editing field codes, using switches, setting and changing properties, displaying results vs.

To toggle between the field code and its resulting value, select the entire field and press Shift F9.

You may sometimes experience that one or more cross-reference fields in a document do not show the correct content.

The “Track Changes” feature of Microsoft Word can be very useful, but sometimes it can produce unwanted results.

By turning on “Track Changes”, Word will highlight changes to your document as you make them.

Accepting each change won’t help because next time the fields are updated, the same thing will occur.